1/30/2020 CHARLOTTESVILLE CITY SCHOOLS BUDGET DEVELOPMENT FY 2021 JANUARY 28, 2020 – JOINT WORK SESSION WITH CITY COUNCIL TOPICS OVERVIEW  Focus & Priorities  Requests  Summary  Next Steps & Wrap-up Appendix: o Enrollment 1 1/30/2020 FOCUS: EQUITY & THE STRATEGIC PLAN  Systematic  Proactive  Positive Change  BEST PRACTICES ACADEMIC EXCELLENCE – DIVERSE, INCLUSIVE, RIGOROUS LEARNING EXPERIENCES ~ CCSwill develop life-ready graduates ~ Learning will be student-centered ~ Learning will be equitabl FTE FTE Cost * Operating Total CATEC Contract & State Revenue Pass Through - $ - $ 45,951 $ 45,951 Telecommunications - - 30,500 30,500 Net Adjustments to All Other Contracts/Services - - (11,394) (11,394) Clark SEAL Program Support 1.0 34,320 34,320 Art Supplies - - 16,250 16,250 Standards Aligned Lesson Planning - - 35,000 35,000 iSTEM Teacher 1.0 83,390 - 83,390 Division Literacy Coaches for Elementary & Secondary 3.0 324,437 - 324,437 Contract Days 200 to 210 for Math Instructional Leads - 31,000 - 31,000 ELL (English Language Learners) Teacher 1.0 83,390 - 83,390 Walker Orchestra Teacher 1.0 53,476 53,476 Instrument Repair and Maintenance - - 20,000 20,000 Buford Engineering Teacher 1.0 83,390 - 83,390 CHSPETeacher 0.5 43,470 - 43,470 Specialist for Annual Giving 1.0 75,820 - 75,820 Proficiency-Oriented Instruction in World Languages ( - - 18,840 18,840 Teachers and Instructional Assistants Adjustments (6.5) (443,895) (443,895) * FTECost reflects salary and fringe benefits 3.0 $ 368,798 $ 155,147 $ 523,945 2 1/30/2020 SAFE AND SUPPORTIVE SCHOOLS – GROWING RELATIONSHIPS ~ Promote social and emotional well-being ~ Ensure facilitiesare safe and conducive to learning ~ FTE FTE Cost * Operating Total City Contract - Maintenance - $ - $ 141,537 $ 141,537 City Standard Contracts - Security - - 25,196 25,196 Net Adjustments to All Other Contracts/Services - - (9,767) (9,767) Buford Middle School Hall Monitor Instructional Assistant 1 34,320 34,320 * FTECost reflects salary and fringe benefits 1 $ 34,320 $ 156,967 $ 191,287 ORGANIZATIONAL SUPPORTS – SUPPORTED/SUPPORTIVE STAFF ~ Recruit and retain excellent employees~ Develop, expand and modernize infrastructure FTE FTE Cost * Operating Total Salary Actions - $1,765,074 $0 $1,765,074 Virginia Retirement System (VRS) .98% - 811,934 - 811,934 Health Insurance 15% - 1,111,948 - 1,111,948 City Contract - Transportation - - 358,006 358,006 Telecommunications - - 30,500 30,500 Nutrition/Custodian/Secretary Sub Pay Rate - 43,875 - 43,875 Substitute Teacher Pay Rate - 55,440 - 55,440 Honorarium for Teachers serving as Substitutes - 25,000 - 25,000 Net Adjustments to All Other Contracts/Services - - (11,394) (11,394) Firewall Upgrade - - 30,000 30,000 Technology Annual Security Audit/Monitoring Services - - 19,900.00 19,900.00 * FTECost reflects salary and fringe benefits - 3,813,271 427,012 4,240,283 3 1/30/2020 SUMMARY: ADVANCING STRATEGIC GOALS & EQUITY OBJECTIVES FTE FTE Cost * Operating Total Academic Excellence - Diverse, Inclusive, and Rigorous Learning Experiences 3.0 $ 368,798 $ 155,147 $ 523,945 Safe and Supportive Schools - Growing Relationships 1.0 $ 34,320 $ 156,967 $ 191,287 Organizational Supports - Supported/Supportive Staff - $ 3,813,271 $ 427,012 $ 4,240,283 * FTECost reflects salary and fringe benefits 4.0 $ 4,216,389 $ 739,125 $ 4,955,514 CHARLOTTESVILLE CITY BLUE RIBBON COMMISSION ON SUSTAINABLE SCHOOLS FUNDING It is difficult to estimate the size of the year-to-year funding gap going forward but it appears to be somewhere between $2-4 million a year. The size of the gap will depend on how the city economy fares, how property assessments change, what happens to school costs and whether the state and federal governments step forward to re-assume a greater share of school costs. There will be inflation and other factors that will continue to drive school costs higher in the coming years even if no new major programs or facilities are added. Reference: City of Charlottesville – Report of The Blue Ribbon Commission on Sustainable School Funding January 22, 2014 Page 10 4 1/30/2020 PRIORITIES DRIVING THE FY 2021 BUDGET Advancing Strategic Competitive Maintain Valued & Objectives & Equity Compensation & Required Programs and Goals Benefits Supports RECAP Strategic Plan SALARY ACTIONS AMOUNT OS7 Move Teachers up one step plus 1.75% - average increase 3% 1,306,155 Competitive OS7 Move Support Staff up one step plus 2% - average increase 3% 123,555 Compensation OS7 Move Administrative Staff up one step plus 1.75% - average increase 3% 335,364 & Benefits Total Salary Actions 1,765,074 NON-DISCRETIONARY CONTRACTS AMOUNT OS7, OS8.2 Health Insurance (15%) 1,111,948 OS7, OS8.2 Virginia Retirement System (VRS) (.98%) 811,934 OS9 City Contract - Transportation 358,006 SS6 City Contract - Maintenance 141,537 SS6 City Contract - Security 25,196 Career and Technical Education (CATEC) Contract & State Revenue Pass Maintain Valued & AE1, 2 & 3 45,951 Through Required Programming AE3, OS9 Telecommunications 61,000 and Supports Various Net Adjustments to All Other Contracts/Services (32,555) Total Non-Discretionary 2,523,017 5 1/30/2020 RECAP GOAL SCHOOL-BASED PROGRAM SUPPORTS& IMPROVEMENTS AMOUNT FTE AE2, SS4 Clark SEAL Program Support 34,320 1 AE3 Art Supplies 16,250 AE2, AE3 Contract Days from 200 to 210 for Math Instructional Leads 31,000 AE1, AE2, AE3 Standards Aligned Lesson Planning 35,000 OS7 Nutrition/Custodian/Secretary Sub Pay Rate 43,875 OS7 Substitute Teacher Pay Rate 55,440 AE1, AE2, AE3 ELL (English Language Learners) Teacher 83,390 1 AE1, AE2, AE3 iSTEM Teacher 83,390 1 AE1, AE2, AE3 Division Level Literacy Coaches for Elementary & Secondary 324,437 3 Professional Development-Proficiency-Oriented Instruction in World AE1, AE2, AE3 18,840 Languages Advancing AE3 Walker Orchestra Teacher 53,476 1 AE3 Instrument Repair and Maintenance 20,000 Strategic AE1, AE2, AE3 Buford Engineering Teacher 83,390 1 Objectives & AE1, AE2, AE3 CHSPETeacher 43,470 0.5 Equity Goals AE3 Specialist for Annual Giving 75,820 1 SS6 Buford Middle School Hall Monitor Instructional Assistants 34,320 1 Honorarium for Teachers serving as Substitute 25,000 Total School-Based Program Supports & Improvements 1,061,418 SUMMARY GOAL SCHOOL OPERATIONS OS9 Firewall Upgrade 30,000 OS9 Technology Annual Security Audit & Monitoring Services 19,900 Competitive Total School Operations 49,900 Compensation & Benefits OTHERREDUCTIONS Teachers (375,255) (4.5) Instructional Assistants (68,640) (2.0) Total Reductions (443,895) GENERAL FUND TOTAL NET EXPENSES 4,955,514 Advancing REVENUES Strategic State 447,164 Objectives & Federal (12,000) Equity Goals City (Estimated Request) 4,520,350 GENERAL FUND TOTAL NET REVENUES 4,955,514 Maintain Valued & Required Programming and Supports 6 1/30/2020 NEXT STEPS Upcoming Budget Meetings: WRAP-UP 7 1/30/2020 APPENDIX ENROLLMENT INFORMATION – UPDATED 1/28/2020 OVERVIEW K-12 Total Enrollment % FY06 4166 FY07 4029 -3.3% FY08 3893 -3.4% FY09 3855 -1.0% FY10 3796 -1.5% FY11 3717 -2.1% FY12 3846 3.5% FY13 3909 1.6% FY14 4016 2.7% FY15 4025 0.2% FY16 4058 0.8% FY17 4161 2.5% FY18 4225 1.5% FY19 4238 0.3% Growth has sustained but slowed for the past 2 years FY20 4264 0.6% 8 1/30/2020 ELEMENTARY CLASS SIZES Burnley-Moran Elementary BUBBLE Max 24 K 1 2 3 4 Total/Avg. SEAL Projected Regular Membership 63 65 78 68 67 341 Adjustment Projected Teachers 3 3 4 4 3 17 Recommendations: Projected IA's 3 3 2 8 -1 Teacher FTE Budgeted Class Size 21 22 20 17 22 20.30 -1 IA FTE Regular Membership 58 81 71 67 65 342 Total Current Teachers 3 4 4 4 3 18 Total Curent IA's 3 4 2 9 Actual Average Class Size 19 20 18 17 22 19.15 Clark Elementary Max 19 K 1 2 3 4 Total Projected Regular Membership 59 57 48 47 50 261 No Enrollment Driven Projected Teachers 4 3 3 3 3 16 Changes Recommended Projected IA's 4 4 2 1 11 Budgeted Class Size 15 19 16 16 17 16.42 Regular Membership 62 52 44 53 46 257 Total Current Teachers 4 3 3 3 3 16 Total Curent IA's 4 4 2 1 11 Actual Average Class Size 16 17 15 18 15 16.10 ELEMENTARY CLASS SIZES Greenbrier Elementary BUBBLE Max 24 K 1 2 3 4 Total SEAL Projected Regular Membership 68 72 71 64 62 337 Adjustment Projected Teachers 3 4 4 3 3 17 Recommendations: Projected IA's 3 4 2 2 2 13 -2 Teacher FTE Budgeted Class Size 23 18 18 21 21 20.08 Regular Membership 66 69 66 59 96 356 Total Current Teachers 3 4 3 4 5 19 Total Curent IA's 3 4 2 2 2 13 Actual Average Class Size 22 17 22 15 19 19.04 Jackson-Via Elementary Max 21 K 1 2 3 4 Total Projected Regular Membership 63 56 56 55 53 283 Adjustment Projected Teachers 3 3 3 3 3 15 Recommendations: Projected IA's 3 3 2 8 -1 Teacher FTE Budgeted Class Size 21 19 19 18 18 18.87 Regular Membership 57 56 61 49 59 282 Total Current Teachers 3 3 4 3 3 16 Total Curent IA's 3 3 2 8 Actual Average Class Size 19 19 15 16 20 17.78 9 1/30/2020 ELEMENTARY CLASS SIZES Johnson Elementary BUBBLE Max 22 K 1 2 3 4 Total SEAL Projected Regular Membership 64 64 68 67 61 324 No Enrollment Driven Projected Teachers 3 3 4 3 3 16 Changes Recommended Projected IA's 3 3 2 8 Budgeted Class Size 21 21 17 22 20 20.47 Regular Membership 61 67 67 66 54 315 Total Current Teachers 3 3 4 3 3 16 Total Curent IA's 3 3 2 8 Actual Average Class Size 20 22 17 22 18 19.88 Venable Elementary Max 24 K 1 2 3 4 Total Projected Regular Membership 65 57 63 75 54 314 Adjustment Projected Teachers 3 3 3 4 3 16 Recommendations: Projected IA's 3 3 2 8 -1 IA FTE Budgeted Class Size 22 19 21 19 18 19.68 Regular Membership 54 67 80 57 62 320 Total Current Teachers 3 3 4 3 3 16 Total Curent IA's 3 3 2 8 Actual Average Class Size 18 22 20 19 21 20.00 ENROLLMENT: WALKER * BUFORD * CHS Fall 2019 Actual 20‐21 Projection Change Walker 670 676 6 Buford 529 577 48 CHS 1,225 1,207 (18) RECOMMENDATIONS: Walker – no changes for enrollment Buford Current Average Class Size for Math & Literacy Classes 17.83 (target 20) Recommendation: One Additional Teacher FTE (Engineering) CHS – no changes for enrollment 10