CITY OF CHARLOTTESVILLE Department of Neighborhood Development Services City Hall Post Office Box 911 Charlottesville, Virginia 22902 Telephone 434-970-3182 Fax 434-970-3359 www.charlottesville.org November 15, 2019 TO: Charlottesville Planning Commission, Neighborhood Associations & News Media Please Take Notice A Work Session of the Charlottesville Planning Commission will be held on Tuesday, November 26, 2019 at 5pm in the NDS Conference Room (610 East Market Street) AGENDA 1. Capital Improvement Process 2. Planning Commissioner Training 3. Public Comment cc: City Council Dr. Tarron Richardson Paul Oberdorfer Alexander Ikefuna Planners Jeff Werner Lisa Robertson CITY OF CHARLOTTESVILLE "To be One Community Filled with Opportunity" Office of The City Manager P.O. Box 911 • Charlottesville, Virginia 22902 Telephone 434-970-3101 Fax 434-970-3890 www.charlottesville.org November 19,2019 Dear PlanningCommission Members: The proposed fiscal year (FY) 202 l Capital Improvement Program (CIP) has projected revenues that supports approximately $35.&M in expenditures. This is an increase of $403K from the adopted FY2020 CIP budget. This l.14% uptick in allocations is considerably less than it was from FY19 to FY20. However, during those two (2) previously mentioned FYs, there was a 51.27% increase in CIP expenditures. The aforesaid percentage represents a difference of $1 l.9M. Based upon the abovementioned monetary figure, both internal departments and external agencies were provided with direction to only submit essential projects for consideration. These submissions were also required to have justification for each annual expenditure. The purpose for this request was to reduce costs that would not be realized in a fo1thcoming FY. In the current FY (2020), there are several heavily funded CIP projects that have yet to be expended.Those project costs will be incurred in FY202l or spread across the next five (5) FYs. Although there will be challenges moving forward in terms offinancing new CIP projects, the reconfiguration of public schools and affordable housing remains a top priority for funding in FY202 I. In order to adequately finance the entire FY202 l CIP, revenues had to be increased by l .14 % ($403K). This was achieved by transferring 3 .84% of currently projected general fund expendituresto the CJP budget (City Council policy is 3%). There were also increases in the revenue line items for miscellaneous proceeds and bonds. These revenue sources, as well as the year end appropriations will play a significant role in funding future CIP projects. Over the next five (5) years, the City of Charlottesville is projected to fund $128M in CIP projects. Our long-term financial policy has a debt service maximum of I 0%, with a target of 9%. By FY2025, ow· projections indicate that the debt service rate will reach 8.56%. While we are expecting to stay within our debt service limit, the affordability of additional debt will require an ongoing commitment of increased annual funding. Lastly, there are some multi-million projects on the horizon that will also have a considerable impact on our annual CIP budget. These are projects that have been recently approved or were in the planning process for many years. As previously discussed at our first CIP Development Work Session, our projections show that the Debt Service Fund Balance will be depleted by FY2026. Traditionally, these funds have been used to reduce annual transfers from the General Fund for debt service payments. Moving forward, it is imperative that we begin the process of strategically prioritizing our CJP projects, goals and objectives in order for us to remain financially stable. J::J:ly, lfmn~i~, City Manager Ph.D. FY 2021 CIP Budget Outlook - DRAFT Year to Year Comparisions FY 19 CIP Budget 23,401,942 FY 20 CIP Budget 35,400,151 FY 20 CIP Budget 35,400,151 FY 21 CIP Draft 35,803,678 $ change 11,998,209 $ change 403,527 % change 51.27% % change 1.14% FY 21 CIP Budget at a Glance - DRAFT Revenues FY20 FY21 Notable Changes Cash - Transfer from General Fund 6,968,323 7,367,841 Mall Vendor Fees 125,000 125,000 Year End Appropriation 3,201,082 - FY19 YE still in progress Reprogramming Existing CIP budget 1,872,833 - Miscellaneous 497,500 1,390,000 Bonds 22,735,413 26,920,837 Total Revenue 35,400,151 35,803,678 Expenses Category FY20 FY21 Notable Changes Education 6,500,000 3,400,000 Reconfiguration $$ included in FY20 Facilities 1,520,491 3,495,491 $1.5M included in FY21 for Smith Air Quality Public Safety 3,700,000 4,946,744 Fire and EMS Apparatus $5M Belmont Bridge, $4.9M parking structure, $650k VDOT Transportation and Access 9,828,714 18,421,232 Rev Share Parks and Recreation 1,818,963 680,370 FY20 included $928k for Darden Towe Affordable Housing - CAHF 2,050,000 2,200,000 Friendship Court 5,545,159 394,841 CRHA 3,000,000 1,500,000 Economic Development - 150,000 Stormwater Initiatives 50,000 - Technology Infrastructure 297,500 290,000 Other Governmental Projects 1,089,324 325,000 FY20 included funding for Senior Center - $600k Total Expenses 35,400,151 35,803,678 Proposed Capital Improvement Program - DRAFT FY 2021-2025 Adopted Proposed Projected Projected Projected Projected 5 Year Total FY20 FY21 FY22 FY23 FY24 FY25 Revenues 3.84% 4.65% 3.98% 4.65% 4.01% Transfer from General Fund 6,968,323 7,367,841 9,050,203 7,867,841 9,328,400 8,165,164 41,779,449 Transfer from General Fund - Mall Vendor Fees 125,000 125,000 125,000 125,000 125,000 125,000 625,000 FY18 Year End Appropriation - Affordable Housing 3,201,082 0 0 0 0 0 Redevelopment Reprogramming of Existing Capital Funds 1,872,833 0 0 0 0 0 Contribution from Albemarle County (CATEC) 75,000 500,000 90,000 62,500 0 652,500 Contribution from Albemarle County (Central and Gordon 175,000 0 0 0 0 0 Ave. Library) Contribution from Schools (Small Cap Program) 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 PEG Fee Revenue 47,500 40,000 40,000 40,000 40,000 40,000 200,000 VDOT - Rev Share Hyrdraulic 0 150,000 T VDOT - Rev Share East High Signalization 0 500,000 CY 2020 Bond Issue 22,735,413 0 0 0 0 0 0 CY 2021 Bond Issue 0 26,920,837 0 0 0 0 26,920,837 CY 2022 Bond Issue 0 0 24,483,349 0 0 0 24,483,349 AF CY 2023 Bond Issue 0 0 0 11,385,479 0 0 11,385,479 CY 2024 Bond Issue 0 0 0 0 12,968,286 0 12,968,286 CY 2025 Bond Issue 0 0 0 0 7,287,981 7,287,981 TOTAL AVAILABLE REVENUES $35,400,151 $35,803,678 $33,988,552 $19,680,820 $22,661,686 $15,818,145 $127,952,881 Expenditures BONDABLE PROJECTS EDUCATION Project Lump Sum to Schools (City Contribution) City Schools HVAC Replacement R Adopted FY20 750,000 Proposed FY21 750,000 Projected FY22 750,000 Projected FY23 750,000 Projected FY24 750,000 Projected FY25 750,000 5 Year Total 6,000,000 3,750,000 D City Schools Reconfiguration Design and Planning 3,000,000 0 1,200,000 0 1,200,000 0 1,200,000 0 1,200,000 0 0 1,200,000 1,200,000 City Schools Priority Improvement Projects 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 6,250,000 Charlottesville High School Roof Replacement 0 0 120,000 1,200,000 0 0 1,320,000 SUBTOTAL $6,200,000 $3,200,000 $3,320,000 $4,400,000 $3,200,000 $3,200,000 $17,320,000 FACILITIES CAPITAL PROJECTS Adopted Projected Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total Lump Sum to Facilities Capital Projects 5,727,456 City Facility HVAC Replacement 250,000 250,000 250,000 250,000 250,000 250,000 1,250,000 City and Schools Solar PV Program 1,045,492 1,045,49175,000 1,545,491 75,000 1,045,491 75,000 1,045,491 75,000 75,000 1,045,491 75,000 375,000 4th Street Yard Fuel Tank Replacement 0 0 0 0 0 0 0 Avon Street Filling Station Replacement 0 0 0 0 0 0 0 Energy Performance Contact (Audit) 150,000 0 0 0 0 0 0 Smith Recreation Indoor Air Quality Corrections 0 1,500,000 0 0 0 0 1,500,000 DRAFT 1 11/12/2019 Bulk Fluid Management System - Fleet Shop 0 0 0 0 0 0 0 Downtown Mall TARA 0 125,000 $302,000 2,138,000 0 0 2,565,000 SUBTOTAL $1,520,491 3,495,491 $1,672,491 $3,508,491 $1,370,492 $1,370,491 $11,417,456 PUBLIC SAFETY AND JUSTICE Adopted Proposed Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total General District Court 0 3,181,014 3,181,014 0 0 0 6,362,028 Replacement Fire Apparatus 0 995,500 0 0 1,152,415 0 2,147,915 Replacement EMS Apparatus 0 377,553 0 0 0 0 377,553 Bypass Fire Station 3,700,000 0 0 0 0 0 0 SUBTOTAL $3,700,000 $4,554,067 $3,181,014 $0 $1,152,415 $0 $8,887,496 TRANSPORTATION AND ACCESS Adopted Proposed Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total Undergrounding Utilities 1,700,000 1,430,000 0 0 0 0 1,430,000 New Sidewalks 400,000 100,000 100,000 100,000 100,000 100,000 500,000 T Sidewalk Repair 500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 West Main Improvements 4,000,000 4,000,000 4,000,000 0 0 0 8,000,000 SIA Immediate Implementation 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Small Area Plans 100,000 100,000 100,000 100,000 100,000 100,000 500,000 AF Street Milling and Paving 1,000,000 0 1,000,000 2,000,000 2,000,000 2,000,000 7,000,000 Parking Structure 0 4,875,000 5,125,000 0 0 0 10,000,000 ADA Pedestrian Signal Upgrades 240,000 240,000 240,000 240,000 240,000 240,000 1,200,000 Downtown Pedestrian Intersection Lighting 94,000 0 0 0 0 0 0 Minor Bridge Repairs 218,545 225,101 231,854 238,810 245,974 253,353 1,195,092 State Revenue Sharing 413,218 0 0 0 0 0 0 Citywide ADA Improvements - Sidewalks and Curbs 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Traffic Signal Infrastructure Replacement 0 200,000 728,000 757,120 787,405 818,901 3,291,426 Historic Resources Dairy Road Bridge Blight Remediation Hydraulic/250 Intersection Turn Lane - VDOT Rev Share East High Street Signalization - VDOT Rev Share R 0 0 0 0 0 50,000 0 50,000 150,000 500,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 50,000 0 50,000 150,000 500,000 D Belmont Bridge - Local Match 0 5,000,000 2,500,000 0 0 0 7,500,000 SUBTOTAL $9,065,763 $17,820,101 $14,924,854 $4,335,930 $4,373,379 $4,412,254 $45,866,518 PARKS AND RECREATION Adopted Proposed Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total Tonsler Park Master Plan Implementation 0 0 0 0 0 0 0 Pen Park Tennis Court Renovations 0 0 0 0 0 0 0 City/County Joint Parks - Darden Towe 928,963 193,370 0 0 0 0 193,370 City/County Joint Parks - Ivy Creek 20,000 0 0 0 0 0 0 Washington Park Basketball Court Renovations 0 0 0 0 0 0 0 Riverview Park Restrooms 245,000 0 0 0 0 0 0 SUBTOTAL $1,193,963 $193,370 $0 $0 $0 $0 $193,370 DRAFT 2 11/12/2019 AFFORDABLE HOUSING Adopted Proposed Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total Public Housing Redevelopment - (CRHA) 3,000,000 1,500,000 1,500,000 3,000,000 3,000,000 3,000,000 12,000,000 SUBTOTAL $3,000,000 $1,500,000 $1,500,000 $3,000,000 $3,000,000 $3,000,000 $12,000,000 TOTAL BONDABLE PROJECTS $24,680,217 $30,763,029 $24,598,359 $15,244,421 $13,096,286 $11,982,745 $95,684,840 NONBONDABLE PROJECTS EDUCATION Adopted Proposed Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total School Small Capital Improvements Program 300,000 200,000 200,000 200,000 200,000 200,000 1,000,000 SUBTOTAL $300,000 $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 ECONOMIC DEVELOPMENT Adopted Proposed Projected Projected Projected Projected 5 Year T Project FY20 FY21 FY22 FY23 FY24 FY25 Total Economic Development Strategic Initiatives 0 150,000 150,000 150,000 150,000 150,000 750,000 SUBTOTAL $0 $150,000 $150,000 $150,000 $150,000 $150,000 $750,000 AF PUBLIC SAFETY AND JUSTICE Adopted Proposed Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total Police Mobile Data Terminals $0 202,677 202,667 202,667 0 0 $608,011 Police Portable Radio Replacement 0 75,000 75,000 75,000 75,000 75,000 $375,000 Fire Portable Radio Replacement 0 75,000 75,000 75,000 75,000 75,000 375,000 Sheriff Portable Radio Replacement 0 40,000 40,000 40,000 40,000 40,000 200,000 SUBTOTAL R $0 $392,677 $392,667 $392,667 $190,000 $190,000 $1,558,011 TRANSPORTATION & ACCESS Adopted Proposed Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total D State Bridge and Highway Inspections 0 0 40,000 60,000 80,000 100,000 280,000 CAT Transit Bus Replacement Match 0 0 134,000 139,510 114,400 114,400 502,310 Intelligent Transportation System 100,786 147,015 180,786 450,000 100,000 100,000 977,801 City Wide Traffic Engineering Improvements 150,000 150,000 150,000 150,000 150,000 150,000 750,000 Neighborhood Transportation Improvements 50,000 50,000 50,000 50,000 50,000 50,000 250,000 Citywide ADA Improvements - Sidewalks and Curbs 0 0 0 0 0 0 0 Bicycle Infrastructure 200,000 0 0 200,000 200,000 200,000 600,000 NDS Permit Tracking Software Replacement 0 0 0 0 0 0 0 Cultural Landscape Study 0 0 0 0 0 0 0 Right of Way Appurtenance 15,450 0 129,000 129,000 129,000 129,000 516,000 Wayfinding Initiatives 0 0 0 0 0 0 0 Traffic Sign Retro Reflective Compliance 115,715 119,186 122,762 63,222 0 0 305,170 ADA Ramp Corrections 131,000 134,930 138,978 0 0 0 273,908 SUBTOTAL $762,951 $601,131 $945,526 $1,241,732 $823,400 $843,400 $4,455,189 DRAFT 3 11/12/2019 PARKS & RECREATION Adopted Proposed Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total Parks and Recreation Lump Sum Account 200,000 0 200,000 200,000 200,000 200,000 800,000 Parks and Schools Playground Renovations 0 112,000 112,000 112,000 112,000 112,000 560,000 Trails and Greenway Development 0 0 0 0 0 0 0 Downtown Mall Tree Preservation Planning 0 0 0 0 0 0 0 Urban Tree Planting 50,000 75,000 75,000 75,000 75,000 75,000 375,000 Parkland Acquisition 0 0 0 0 0 0 0 Parkland and Trails Acquisition and Development 250,000 125,000 125,000 125,000 125,000 125,000 625,000 Refurbish Parks Restrooms 0 50,000 0 0 0 0 50,000 Meadowcreek Valley Trail Railroad Tunnel - Design 0 0 0 0 0 0 0 Downtown Mall Infrastructure Repairs 125,000 125,000 125,000 125,000 125,000 125,000 625,000 SUBTOTAL $625,000 $487,000 $637,000 $637,000 $637,000 $637,000 $3,035,000 STORMWATER INITIATIVES Adopted Proposed Projected Projected Projected Projected 5 Year T Project FY20 FY21 FY22 FY23 FY24 FY25 Total Neighborhood Drainage Projects 50,000 0 0 0 0 0 0 SUBTOTAL $50,000 $0 $0 $0 $0 $0 $0 AF TECHNOLOGY INFRASTRUCTURE Adopted Proposed Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total Communications Technology Account/Public Access 47,500 40,000 40,000 40,000 40,000 40,000 200,000 City Wide IT Strategic Infrastructure 250,000 250,000 250,000 250,000 250,000 250,000 1,250,000 SUBTOTAL $297,500 $290,000 $290,000 $290,000 $290,000 $290,000 $1,450,000 AFFORDABLE HOUSING Project Charlottesville Affordable Housing Fund Supplemental Rental Assistance Housing Rehabilitation R Adopted FY20 800,000 750,000 500,000 Proposed FY21 800,000 900,000 500,000 Projected FY22 0 900,000 500,000 Projected FY23 0 900,000 500,000 Projected FY24 0 900,000 500,000 Projected FY25 0 900,000 500,000 5 Year Total 800,000 4,500,000 2,500,000 D Friendship Court Infrastructure Improvements 1,540,000 0 2,000,000 0 2,500,000 0 4,500,000 Friendship Court Redevelopment - Phase 1 4,005,159 394,841 0 0 0 0 394,841 Friendship Court Redevelopment - Phase 2 0 0 3,250,000 0 0 0 3,250,000 Friendship Court Redevelopment - Phase 3 0 0 0 0 3,250,000 0 3,250,000 SUBTOTAL $7,595,159 $2,594,841 $6,650,000 $1,400,000 $7,150,000 $1,400,000 $19,194,841 OTHER GOVERNMENTAL PROJECTS Adopted Proposed Projected Projected Projected Projected 5 Year Project FY20 FY21 FY22 FY23 FY24 FY25 Total Home Energy Conservation Grant Program 125,000 125,000 125,000 125,000 125,000 125,000 625,000 Senior Center at Belvedere 600,000 0 0 0 0 0 0 PVCC Advanced Technology Center 64,324 0 0 0 0 0 0 City Yard Environmental Remediation 300,000 0 0 0 0 0 0 Citywide Fee Study 0 200,000 0 0 0 0 200,000 DRAFT 4 11/12/2019 SUBTOTAL $1,089,324 $325,000 $125,000 $125,000 $125,000 $125,000 $825,000 TOTAL NONBONDABLE PROJECTS $10,719,934 $5,040,649 $9,390,193 $4,436,399 $9,565,400 $3,835,400 $32,268,041 TOTAL PROJECT EXPENDITURES $35,400,151 $35,803,678 $33,988,552 $19,680,820 $22,661,686 $15,818,145 $127,952,881 Debt Service % (Projected) 5.70% 6.24% 6.84% 7.56% 8.02% 8.56% Funding Gap $0 $0 $0 $0 $0 $0 $0 T AF R D DRAFT 5 11/12/2019