CITY OF CHARLOTTESVILLE Department of Neighborhood Development Services City Hall Post Office Box 911 Charlottesville, Virginia 22902 Telephone 434-970-3182 Fax 434-970-3359 www.charlottesville.org November 10, 2021 Please Take Notice A Work Session of the Charlottesville Planning Commission will be held on Tuesday, November 23, 2021 at 5pm using the virtual service ZOOM. AGENDA 1. Capital Improvement Program 2. Public Comment Individuals with disabilities who require assistance or special arrangements to participate in the public meeting may call the ADA Coordinator at (434) 970-3182 or submit a request via email to ada@charlottesville.gov . The City of Charlottesville requests that you provide a 48 hour notice so that proper arrangements may be made. During the local state of emergency related to the Coronavirus (COVID19), City Hall and City Council Chambers are closed to the public and meetings are being conducted virtually via a Zoom webinar. The webinar is broadcast on Comcast Channel 10 and on all the City's streaming platforms including: Facebook, Twitter, and www.charlottesville.gov/streaming Public hearings and other matters from the public will be heard via the Zoom webinar which requires advanced registration here: www.charlottesville.gov/zoom . You may also participate via telephone and a number is provided with the Zoom registration or by contacting staff at 434-970-3182 to ask for the dial in number for each meeting. FY 2023 CIP Budget Development November 23, 2021 PLANNING COMMISSION WORK SESSION FY 2023 -2027 CAPITAL IMPROVEMENT PROGRAM 1 FY 2023 CIP Budget Development What is a Capital Improvement Program? 1. Five-year financing plan 2. Projects usually cost more than $50,000 3. Generally Non-recurring and Non-operational 4. Projects have useful life of five years or more Office of Budget and Performance Management 2 www.charlottesville.gov/budget FY 2023 CIP Budget Development FY 2023-2027 CIP Budget Draft Adopted Budget FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Totals Sources of Funds: General fund transfer $ 6,958,841 $ 6,737,940 $ 7,549,378 $ 6,580,400 $ 6,476,400 $ 6,481,098 $ 33,825,216 Year- End Surplus - - - - $ - Bond issues 19,823,072 15,584,467 15,273,907 82,385,491 9,885,491 - $ 123,129,356 Other 830,000 380,500 318,000 318,000 318,000 318,000 $ 1,652,500 Total sources $ 27,611,913 $ 22,702,907 $ 23,141,285 $ 89,283,891 $ 16,679,891 $ 6,799,098 $ 158,607,072 Uses of funds: Education $3,520,000 $4,600,000 $5,900,000 $74,650,000 $2,150,000 $1,311,000 $88,611,000 Economic development $0 $150,000 $150,000 $150,000 $150,000 $0 $600,000 Facilities Capital Projects $1,370,491 $1,420,491 $1,420,492 $1,420,491 $1,470,491 $1,295,098 $7,027,063 Public safety and justice $6,634,581 $1,360,776 $1,306,215 $153,800 $265,000 $0 $3,085,791 Transportation and access $8,462,000 $6,136,440 $4,556,178 $4,429,600 $4,414,400 $0 $19,536,618 Parks and recreation $865,000 $1,420,200 $1,443,400 $865,000 $865,000 $78,000 $4,671,600 Affordable Housing $6,469,841 $7,325,000 $8,075,000 $7,325,000 $7,075,000 $4,075,000 $33,875,000 General government $290,000 $290,000 $290,000 $290,000 $290,000 $40,000 $1,200,000 Total uses $ 27,611,913 $ 22,702,907 $ 23,141,285 $ 89,283,891 $ 16,679,891 $ 6,799,098 $ 158,607,072 Office of Budget and Performance Management 3 www.charlottesville.gov/budget FY 2023 CIP Budget Development Capital Improvement Program Office of Budget and Performance Management 4 www.charlottesville.gov/budget FY 2023 CIP Budget Development The AAA/Aaa Bond Rating  A credit rating is a determination by an  Rating agencies focus on four key independent agency of a municipality’s ability factors: and willingness to repay the debt. ‒ Economy – demographics, employment - The City has maintained the highest possible base, property values and taxpayer general obligation credit ratings: composition  Aaa from Moody’s Investors Service since 1973 ‒ Management – policies, procedures,  AAA by Standard & Poor’s since 1964 strategic planning and ability to achieve - Allows the City to borrow funds at the lowest budgetary targets and adherence to possible borrowing cost = more money going financial policies toward capital projects than interest payments. ‒ Financial – budget practices, investments and fund balances - Helpful in attracting economic development ‒ Debt – outstanding debt, future needs prospects. and obligations Office of Budget and Performance Management 5 www.charlottesville.gov/budget FY 2023 CIP Budget Development FY 2023 Draft vs FY 2023 as Planned As Planned in FY22 Current Draft Category FY23 FY23 $ Change Notable Changes Education 4,600,000 4,600,000 - Facilities 1,370,491 1,420,491 50,000 $1.2M added to address construction cost increases for Bypass Fire Station, $111k reduced for radio and MDT Public Safety 265,000 1,360,776 1,095,776 replacements $5.6M funding allocated for new parking deck reallocated for School Reconfiguration project ($5M) and Structural Transportation and Access 11,563,440 6,136,440 (5,427,000) Repairs to Market Street Garage ($638k), $250k reduced from Paving, $50k added for Historic District and Entrance Corridor Design Guidelines. $100k reduction from Parks and Rec Lump Sum, $150k added for Comprehensive Master Plan, $45.7k added for Oakwood Cemetery , $50k added for Ash Tree Removal, $92.5k added for City/County projects at Ivy Creek and Darden Towe, $350k added for McIntire Park Drainage Parks and Recreation 790,000 1,420,200 630,200 Corrections and $42k added for Key Recreation Roof Affordable Housing - CAHF 925,000 925,000 - Supplemental Rental Assistance 900,000 900,000 - Housing Rehabilitation - - - Friendship Court 2,500,000 2,500,000 - CRHA 3,000,000 3,000,000 - Economic Development 150,000 150,000 - Technology Infrastructure 290,000 290,000 - Other Governmental Projects - - - Total Expenses 26,353,931 22,702,907 (3,651,024) Office of Budget and Performance Management 6 www.charlottesville.gov/budget FY 2023 CIP Budget Development • Strategic Focus – The DRAFT CIP focuses on Council’s key priorities • Affordability - This plan is NOT affordable without the significant revenue enhancements • Reallocations – Funds already committed but not spent in previous plans can still be reallocated Key • Future Needs - Additional or new CIP funding would likely not be available for quite some time. Cash funding would be the only option and would Messages also be competing with the additional funds needed to cover the debt service. FY 27 is the first of three years when bond funding will likely not be available. • Limited reserves – Even with additional tax revenues, the reserve funds are depleted Office of Budget and Performance Management 7 www.charlottesville.gov/budget FY 2023 CIP Budget Development To accomplish Council’s goals and priorities, the DRAFT CIP is presented with the following recommendations: • Real estate property taxes will need to be increased by as much as $0.10 cents beginning in FY25 to cover the additional debt service required to fund this CIP. This would Responding be in addition to the potential tax increase (up to an additional $0.05) that may be needed to fund School operational increases that have been funded by one-time to the federal funds. Council and the School Board will need to build community support for these investments. • CIP funding priorities should be revisited. Previously challenge approved projects should be reexamined and opportunities to re-program funds should be explored. • While the CIP, operational budgets, and tax rates are all reviewed and adjusted annually, once the school project commences, future Councils will be obligated to complete the work. Office of Budget and Performance Management 8 www.charlottesville.gov/budget FY 2023 CIP Budget Development Budget Development Scheduled Worksessions Mar 10 Budget Worksession #1 (Revenue & Expenditures) Mar 17 Budget Worksession #2 (Outside Agencies) Mar 23 Community Budget Forum Mar 31 Budget Worksession #3 (CIP) Apr 7 Budget Worksession #4 (Wrap-up) Please visit www.Charlottesville.gov/budget for further details. Office of Budget and Performance Management 9 www.charlottesville.gov/budget Proposed Capital Improvement Program FY 2023-2027 *red denotes an addition or a change from FY 22 plan Adopted Proposed Projected Projected Projected Projected 5 Year Total FY22 FY23 FY24 FY25 FY26 FY27 Revenues Transfer from General Fund 6,880,841 6,737,940 7,549,378 6,580,400 6,476,400 6,481,098 33,825,216 Transfer from General Fund - Mall Vendor Fees 78,000 78,000 78,000 78,000 78,000 78,000 390,000 Contribution from Albemarle County (CATEC) 90,000 62,500 0 0 0 0 62,500 Contribution from Schools (Small Cap Program) 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 PEG Fee Revenue 40,000 40,000 40,000 40,000 40,000 40,000 200,000 VDOT - Rev Share East High Signalization 500,000 0 0 0 0 0 0 CY 2022 Bond Issue 19,823,072 0 0 0 0 0 0 CY 2023 Bond Issue 0 18,084,467 0 0 0 0 18,084,467 CY 2024 Bond Issue 0 0 62,023,907 0 0 0 62,023,907 CY 2025 Bond Issue 0 0 0 9,885,491 0 0 9,885,491 CY 2026 Bond Issue 0 0 0 0 9,885,491 0 9,885,491 CY 2027 Bond Issue 0 0 0 0 0 0 Bond Previously Authorized - West Main Street 0 18,250,000 0 0 18,250,000 Bond Previously Authorized - Parking Structure 0 5,000,000 0 0 5,000,000 TOTAL AVAILABLE REVENUES $27,611,913 $25,202,907 $93,141,285 $16,783,891 $16,679,891 $6,799,098 $158,607,072 Expenditures BONDABLE PROJECTS EDUCATION Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total Lump Sum to Schools (City Contribution) 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 561,000 5,361,000 City Schools HVAC Replacement 750,000 750,000 750,000 750,000 750,000 750,000 3,750,000 City Schools Priority Improvement Projects 1,250,000 1,250,000 1,250,000 0 0 0 2,500,000 Charlottesville High School Roof Replacement 120,000 1,200,000 0 0 0 0 1,200,000 Charlottesville City School Reconfiguration 0 2,500,000 72,500,000 0 0 0 75,000,000 SUBTOTAL $3,320,000 $6,900,000 $75,700,000 $1,950,000 $1,950,000 $1,311,000 $87,811,000 FACILITIES CAPITAL PROJECTS Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total Lump Sum to Facilities Capital Projects 1,045,491 1,045,491 1,045,492 1,045,491 1,045,491 1,045,098 5,227,063 City Facility HVAC Replacement 250,000 250,000 250,000 250,000 250,000 250,000 1,250,000 City and Schools Solar PV Program 75,000 75,000 75,000 75,000 75,000 0 300,000 SUBTOTAL $1,370,491 1,370,491 1,370,492 1,370,491 1,370,491 $1,295,098 6,777,063 PUBLIC SAFETY AND JUSTICE Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total General District Court 6,062,028 0 0 0 0 0 0 Replacement Fire Apparatus 0 0 1,152,415 0 0 0 1,152,415 Replacement EMS Apparatus 377,553 0 0 0 0 0 0 Bypass Fire Station - Add'l Funding 1,206,976 0 0 0 0 1,206,976 SUBTOTAL $6,439,581 $1,206,976 $1,152,415 $0 $0 $0 $2,359,391 DRAFT 1 11/17/2021 Proposed Capital Improvement Program FY 2023-2027 *red denotes an addition or a change from FY 22 plan Adopted Proposed Projected Projected Projected Projected 5 Year Total FY22 FY23 FY24 FY25 FY26 FY27 TRANSPORTATION AND ACCESS Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total New Sidewalks 0 0 100,000 100,000 100,000 0 300,000 Sidewalk Repair 500,000 500,000 500,000 500,000 500,000 0 2,000,000 SIA Immediate Implementation 200,000 200,000 200,000 200,000 200,000 0 800,000 Small Area Plans 100,000 100,000 100,000 100,000 100,000 0 400,000 Street Milling and Paving 1,500,000 1,250,000 1,500,000 1,500,000 1,500,000 0 5,750,000 Parking Structure 1,000,000 1,317,000 0 0 0 0 1,317,000 ADA Pedestrian Signal Upgrades 240,000 240,000 240,000 240,000 240,000 0 960,000 Minor Bridge Repairs 225,000 225,000 225,000 225,000 225,000 0 900,000 Citywide ADA Improvements - Sidewalks and Curbs 200,000 200,000 200,000 200,000 200,000 0 800,000 Traffic Signal Infrastructure Replacement 228,000 500,000 500,000 500,000 500,000 0 2,000,000 East High Street Signalization - VDOT Rev Share 1,000,000 0 0 0 0 0 0 Belmont Bridge - Local Match 2,500,000 0 0 0 0 0 0 Market Street Garage Concrete Structural Repairs 683,000 0 0 0 0 683,000 SUBTOTAL $7,693,000 $5,215,000 $3,565,000 $3,565,000 $3,565,000 $0 $15,910,000 PARKS AND RECREATION Projected Projected Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total McIntire Park Drainage Corrections $0 $350,000 0 0 0 0 $350,000 Key Recreation Slate Roof Replacement $0 $42,000 $486,000 0 0 0 $528,000 SUBTOTAL $0 $392,000 $486,000 $0 $0 $0 $878,000 AFFORDABLE HOUSING Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total Public Housing Redevelopment - (CRHA) 1,500,000 3,000,000 3,000,000 3,000,000 3,000,000 0 12,000,000 SUBTOTAL $1,500,000 $3,000,000 $3,000,000 $3,000,000 $3,000,000 $0 $12,000,000 TOTAL BONDABLE PROJECTS $20,323,072 $18,084,467 $85,273,907 $9,885,491 $9,885,491 $2,606,098 $125,735,454 NONBONDABLE PROJECTS EDUCATION Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total School Small Capital Improvements Program 200,000 200,000 200,000 200,000 200,000 0 800,000 SUBTOTAL $200,000 $200,000 $200,000 $200,000 $200,000 $0 $800,000 ECONOMIC DEVELOPMENT Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total Economic Development Strategic Initiatives 0 150,000 150,000 150,000 150,000 0 600,000 DRAFT 2 11/17/2021 Proposed Capital Improvement Program FY 2023-2027 *red denotes an addition or a change from FY 22 plan Adopted Proposed Projected Projected Projected Projected 5 Year Total FY22 FY23 FY24 FY25 FY26 FY27 SUBTOTAL $0 $150,000 $150,000 $150,000 $150,000 $0 $600,000 FACILITIES CAPITAL PROJECTS 5 Year Project Total HVAC Contingency Fund - City Facilities 25,000 25,000 25,000 50,000 0 $125,000 HVAC Contingency Fund - School Facilities 25,000 25,000 25,000 50,000 0 $125,000 SUBTOTAL $50,000 $50,000 $50,000 $100,000 $0 $250,000 3,800 PUBLIC SAFETY AND JUSTICE Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total Police Mobile Data Terminals 195,000 45,000 45,000 45,000 75,000 0 210,000 Police Portable Radio Replacement 0 45,000 45,000 45,000 75,000 0 210,000 Fire Portable Radio Replacement 0 45,000 45,000 45,000 75,000 0 210,000 Sheriff Portable Radio Replacement 0 18,800 18,800 18,800 40,000 0 96,400 SUBTOTAL $195,000 $153,800 $153,800 $153,800 $265,000 $0 $726,400 TRANSPORTATION & ACCESS Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total State Bridge and Highway Inspections 0 60,000 75,000 100,000 100,000 0 335,000 CAT Transit Bus Replacement Match 134,000 139,510 114,400 114,400 114,400 0 482,710 Intelligent Transportation System 185,000 150,000 150,000 185,000 185,000 0 670,000 City Wide Traffic Engineering Improvements 50,000 100,000 137,800 150,000 150,000 0 537,800 Neighborhood Transportation Improvements 150,000 50,000 50,000 50,000 50,000 0 200,000 Bicycle Infrastructure 150,000 137,000 150,000 165,200 150,000 0 602,200 Right of Way Appurtenance 0 25,000 75,000 100,000 100,000 0 300,000 Traffic Sign Retro Reflective Compliance 100,000 75,000 100,000 0 0 0 175,000 ADA Ramp Corrections 0 134,930 138,978 0 0 0 273,908 Historic District and Entrance Corridor Design Guidelines 50,000 0 0 0 0 50,000 SUBTOTAL $769,000 $921,440 $991,178 $864,600 $849,400 $0 $3,626,618 PARKS & RECREATION Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total Parks and Recreation Lump Sum Account 300,000 300,000 400,000 400,000 400,000 0 1,500,000 Parks and Schools Playground Renovations 112,000 112,000 112,000 112,000 112,000 0 448,000 Urban Tree Planting 75,000 75,000 75,000 75,000 75,000 0 300,000 Parkland and Trails Acquisition and Development 250,000 125,000 125,000 125,000 125,000 0 500,000 Refurbish Parks Restrooms 50,000 0 0 0 0 0 0 Downtown Mall Infrastructure Repairs 78,000 78,000 78,000 78,000 78,000 78,000 390,000 Parks and Recreation Comprehensive Master Plan 150,000 0 0 0 0 150,000 Oakwood Cemetery Drainage and Road Issues 45,700 0 0 0 0 45,700 Hazard and Liability Ash Tree Removal 50,000 75,000 75,000 75,000 0 275,000 City/County - Ivy Creek Preservation Study 66,000 92,400 0 0 0 158,400 DRAFT 3 11/17/2021 Proposed Capital Improvement Program FY 2023-2027 *red denotes an addition or a change from FY 22 plan Adopted Proposed Projected Projected Projected Projected 5 Year Total FY22 FY23 FY24 FY25 FY26 FY27 City/County - Darden Towe Ash Trees 26,500 0 0 0 0 26,500 SUBTOTAL $865,000 $1,028,200 $957,400 $865,000 $865,000 $78,000 $3,793,600 TECHNOLOGY INFRASTRUCTURE Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total Communications Technology Account/Public Access 40,000 40,000 40,000 40,000 40,000 40,000 200,000 City Wide IT Strategic Infrastructure 250,000 250,000 250,000 250,000 250,000 0 1,000,000 SUBTOTAL $290,000 $290,000 $290,000 $290,000 $290,000 $40,000 $1,200,000 AFFORDABLE HOUSING Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total Charlottesville Affordable Housing Fund (CAHF) 925,000 925,000 925,000 925,000 925,000 925,000 4,625,000 Supplemental Rental Assistance 900,000 900,000 900,000 900,000 900,000 900,000 4,500,000 Friendship Court Infrastructure Improvements 2,000,000 0 2,500,000 0 0 0 2,500,000 Friendship Court Redevelopment - Phase 1 394,841 0 0 0 0 0 0 Friendship Court Redevelopment - Phase 2 750,000 2,500,000 0 0 0 0 2,500,000 Friendship Court Redevelopment - Phase 3 0 0 750,000 2,500,000 0 0 3,250,000 Friendship Court Redevelopment - Phase 4 0 0 0 2,250,000 2,250,000 4,500,000 SUBTOTAL $4,969,841 $4,325,000 $5,075,000 $4,325,000 $4,075,000 $4,075,000 $21,875,000 OTHER GOVERNMENTAL PROJECTS Adopted Proposed Projected Projected Projected Projected 5 Year Project FY22 FY23 FY24 FY25 FY26 FY27 Total Home Energy Conservation Grant Program 0 0 0 0 0 0 0 SUBTOTAL $0 $0 $0 $0 $0 $0 $0 TOTAL NONBONDABLE PROJECTS $7,288,841 $7,118,440 $7,867,378 $6,898,400 $6,794,400 $4,193,000 $32,871,618 TOTAL PROJECT EXPENDITURES $27,611,913 $25,202,907 $93,141,285 $16,783,891 $16,679,891 $6,799,098 $158,607,072 Funding Gap $0 $0 $0 $0 $0 $0 $0 Cash Funding Gap $0 $0 $0 $0 -$2,606,098 DRAFT 4 11/17/2021 Summary of CIP New Requests FY 2023 Budget Development New Requests Added to Proposed CIP Draft Amount Amount Included Department Description Requested in CIP Draft Parks and Rec McIntire Park Drainage Issue $ 350,000 $ 350,000 Parks and Rec Key Recreation Center Slate Roof Replacement $ 528,000 $ 528,000 Parks and Rec Parks and Recreation Comprehensive Master Plan $ 150,000 $ 150,000 Parks and Rec Oakwood Cemetery Drainage and Road Issues $ 45,700 $ 45,700 City/County ‐ Ivy Creek Preservation Project Study. City Share ‐ Parks and Rec $66k request in FY 23 and $92,400 in FY 27. $ 158,400 $ 158,400 City/County ‐ Darden Towe Park ‐ replace 125 diseased/hazard Parks and Rec Ash trees in parking lot $ 26,741 $ 26,500 Fire Bypass Fire Station ‐ Add'l Funding $ 1,206,976 $ 1,206,976 NDS Review of design guidelines for Historic District and Entrance Co $ 50,000 $ 50,000 HVAC Contingency Fund ‐ to establish a contingency for PW ‐ Facilities Maintenance emergencies $ 250,000 $ 50,000 PW ‐ Facilities Development Market Street Parking Garage Concrete Structural Repairs $ 683,000 $ 683,000 Hazard and Liability Ash Tree Removal ‐ $105k/yr, $525k five Parks and Rec year total $ 105,000 $ 50,000 Total $ 3,553,817 $ 3,298,576 New Requests Added to the Unfunded List Amount Department Description Requested Meadowcreek Trail Connection from Michie Drive to Greenbrier Elementary ‐ Total project $2.55M with $1.8M Parks and Rec Federal Funds $ 750,000 Land Acquistion of Parkland Underserved Areas ‐ $180k requested ‐ $80k inFY23 land and $100k in FY24 Playground Parks and Rec Equip ‐ Cedar Hill and Angus Road $ 180,000 Fire Fontaine Ave Fire Station ‐ Alerting System $ 175,000 Land Acquistion ‐ Transit Park‐n‐Ride Hub ‐ Transit Hub Park‐n‐ Ride ‐ Route 29 ‐ $3,642,135 total cost largely funded by state CAT and federal funds with an estimated 4% local match $ 145,685 Safe Routes to School ‐ funding 80% grant match to prioritize PW ‐ Engineering projects, schematic desings and cost estimates $ 100,000 Preston Corridor Study ‐ to leverage Smart Scale funding for Preston‐Grady Intersections ($7.7M) which would be available PW ‐ Engineering in FY26 $ 150,000 Undergrounding Overhead Private Utilities ‐ these funds would be used to help leverage State funding for larger transportation projects. Undergrounding is typically viewed as a betterment PW ‐ Engineering and can not be covered using the State funding. $ 2,000,000 Energy Savings Performance Contract ‐ $5M investment PW ‐ Environmental requested in FY23 with an annual payoff of $333,333. $ 5,000,000 LED Streetlight Conversion ‐ $600k total ($50k in FY23, $275k in FY24, $275k in FY25). Streetlight conversion is identified as the PW ‐ Environmental primary strategy for lighting in the Climate Action Plan. $ 50,000 PW ‐ Facilities Development Avon Salt Barn ‐Add'l funding to cover new project budget $ 478,791 CHS Roof Replacement ‐ Add'l Funds requested ‐ change in scope ‐ Facilities Development recommends pursuing the alternative scope originally presented ‐ a complete reroof valued at $3.5M. This roof would have a life span of up to 30 years versus 10 ‐15 year life under original scope, and would allow for installation of a larger solar PV system that would not have to be removed in ten years’ time (when the lesser cost PW ‐ Facilities Development approach will require additional roof work). $ 2,300,000 PHA ‐ Gap Funding for MACAA Apartments $ 1,980,000 PHA ‐ Gap Funding for Park Street Christian Church/Hinton Avenue United Methodist Church Apartments $ 1,950,000 Total $ 22,367,110 Summary of CIP New Requests FY 2023 Budget Development OTHER ‐ New Requests for the Future Amount Department Description Requested Fire Cardiac Monitors $ 200,000 Fire Anticipated FD or Public Safety Training Center Location TBD Buford Roof Replacement ‐ FY26 ‐ if reconfiguration does not PW‐ Facilities Development move forward $ 1,200,000 PW‐ Facilities Development Burnley Moran Roof $ 1,100,000 PW‐ Facilities Development City Hall Complex Building Envelope Maintenance $ 500,000 PW‐ Facilities Development General District Court Furniture Fixtures & Equipment ‐ FY26 $ 202,000 FY 2023-2027 Capital Improvement Program Unfunded List In Order of Amount Unfunded Project Title Requested Requested Requested Requested Requested 5 Year Total Notes/Comments FY23 FY24 FY25 FY26 FY27 - - Represents $18.25M previously authorized and unfunded in FY23 budget to be reallocated to the school reconfiguration West Main Streetscape Improvements 35,200,000 35,200,000 projecta and the amount of additional funding that was anticipated to be needed for later phases. Land Acquisition 15,000,000 5,000,000 5,000,000 25,000,000 Jefferson-Madison Regional Libarary Renovation 13,080,638 - - 13,080,638 Energy Savings Performance Contract 5,000,000 5,000,000 potential annual payback of $333k Awarded SGR funding $7,210,664. City Dairy Road over Route 250 Bridge Replacement 750,000 2,000,000 2,000,000 4,750,000 Appropriation requset next FY27 Request represents money required for Revenue Sharing Grant Match Funds 2,650,000 1,000,000 1,000,000 4,650,000 a match for 2029 funding/award, applied for in FY24. Projects TBD. City Schools Priority Improvement Projects - - 1,250,000 1,250,000 1,250,000 3,750,000 Requested to ensure all remaining elementary schools are addressed in the Modernization Program. Tonsler Park Master Plan Implementation $1.8M in funding is currently available. 3,500,000 - - 3,500,000 Design to start soon. Planning on starting construction in FY'22. Stribling Avenue Sidewalk 500,000 1,150,000 1,150,000 2,800,000 Development Request. Does not meet CIty prioritization for recommended sidewalk project. Housing Rehabilitation 1,000,000 500,000 500,000 500,000 2,500,000 CHS Roof Replacement 2,300,000 2,300,000 Represents additional funding for an alternate scope of work beyond what is already is included in the CIP Street Milling and Paving 500,000 500,000 500,000 500,000 2,000,000 Represents the difference between amount requested and amount proposed in CIP. Undergrounding Overhead Private Utilities 2,000,000 2,000,000 PHA ‐ Gap Funding for MACAA Apartments 1,980,000 1,980,000 PHA ‐ Gap Funding for Park Street Christian Church/Hinton 1,950,000 1,950,000 Avenue United Methodist Church Apartments Meadowcreek Valley Master Plan Implementation 1,250,000 - - 1,250,000 $600,000 needed to install stone dust trail at end of Michie Drive and stow mall bridges and to restore funding moved front VDOT grant for large bridge near north end New Sidewalks 600,000 300,000 300,000 1,200,000 Represents the difference between amount requested and amount proposed in CIP. Crow Recreation ADA Compliance 1,000,000 - - 1,000,000 Some items have been brought to compliance, but the facility is not within total compliance.. 1 11/10/2021 FY 2023-2027 Capital Improvement Program Unfunded List In Order of Amount Unfunded Project Title Requested Requested Requested Requested Requested 5 Year Total Notes/Comments FY23 FY24 FY25 FY26 FY27 Meadow Creek Trail Connection from Michie to Greenbrier 750,000 750,000 Total project $2.55M with $1.8M in federal funds available Virginia Supportive Housing - Permanent Supportive 500,000 250,000 - - 750,000 Housing Project Onesty Youth Aquatic Play Features Replacement 712,000 - - - 712,000 Key Rec Center Restroom/Locker Room Renovations 600,000 - - - 600,000 LED Streetlight Conversion 50,000 275,000 275,000 600,000 Forest Hills Spray Pad Shade Structure 540,000 - - - 540,000 McIntire Park Master Plan Implementation 500,000 - 500,000 Meadowcreek Golf Course Cart Trail Paving 500,000 - - - 500,000 486,466 Represents the difference between amount Citywide ADA Improvements - Sidewalks & Curbs 230,512 124,729 131,225 requested and amount proposed in CIP. Avon Salt Barn 478,791 478,791 Project was previously partially funded but needs to be investigated further for possible change in scope. 456,500 - - 456,500 This is from Neighborhood Request. Does not Yorktown Drive Sidewalk meet CIty prioritization for recommended sidewalk project. Bicycle Infrastructure 400,000 - - 400,000 Parks and Recreation Lump Sum 400,000 - - - 400,000 Schools Small Cap Improvements 100,000 100,000 100,000 100,000 400,000 Advise returning this program to full funding, considering the amount of work that will be generated by current challenges to school infrastructure. Park Trails and Land Acquisitions 125,000 125,000 125,000 - 375,000 Downtown Mall Infrastructure Repairs 144,000 72,000 72,000 72,000 360,000 Sprayground Surface Renovations 354,000 - - - 354,000 Automation and Processing fo AP Invoices 46,690 244,001 25,133 315,824 Fire Bunker Gear (PPE) Replacement - - 300,000 - 300,000 Pulled the 300,000 from FY24 and moved it to FY25 to better allign with the first needed bulk replacement of ~100 sets of firefighter turnout gear. These funds presently reside in the operational budget. The goals over time has been to replace 20 sets per year x 5 years to get 100 sets (for the first set of gear), and the same process over the next 5 years (for the second set of gear). Moving to a CIP allotment on a five year interval will allow for the identified/specified amount of funds to replace half of the sets every five years. 2 11/10/2021 FY 2023-2027 Capital Improvement Program Unfunded List In Order of Amount Unfunded Project Title Requested Requested Requested Requested Requested 5 Year Total Notes/Comments FY23 FY24 FY25 FY26 FY27 Fire Self-Contained Breathing Apparatus (SCBA) 300,000 300,000 Pulled the FY 25/26 allocation and added one Replacement single $300,000 alocation for FY27. Prior to the last replacement the FD recieved a regional grant with the county to replace all SCBA. To date there hasn't been a recurring CIP allottment for these scheduled replacements - they have relied on one-time allocations or grants in recent years. Applying the funds into the CIP marches out/plots out the replacement on a known schedule with funding specified/allocated for the recurring needs. Green Infrastructure Opportunities 150,000 75,000 75,000 - 300,000 Park Lighting Replacements 150,000 75,000 75,000 - 300,000 Still recommended by CPD for improving security at the parks. Washington Park Pool Shade Structure Replacement 250,000 - - 250,000 Bridge Inspections 242,274 - - 242,274 200,000 There is a list of properties in need of extensive repair as well as emergency Blight and Code Enforcement Fund 150,000 - 50,000 - situations which lead to inhabitable sites with out the repair. Note that these funds are recoverable. Meadowcreek Golf Course Bunker Renovations 200,000 - - - 200,000 SIA Implementation 100,000 50,000 50,000 200,000 Parks and Recreation Facility Security Upgrades 7 190,000 - - 190,000 Enhancements Parkland Acquistion Underserved Areas 80,000 100,000 180,000 Cedar Hill and Angus Road Fontaine Avenue Fire Station Alerting System 175,000 175,000 Matching funds from Dept. Of Historic Resources could be sought through application process. We have a number of districts awaiting survey and need funding to Historic Preservation Program - Historic Surveys 50,000 50,000 50,000 150,000 keep the program going. Please note that $50K in the current account was allocated by the city for a study of the downtown mall and can not be used for surveys Meadowcreek Golf Course Parking Lot Light Installation 150,000 - - 150,000 Meadowcreek Golf Course Tee Box Leveling 150,000 - - 150,000 Preston Corridor Study - leverage funding for Preston-Grady 150,000 150,000 Intersections Land Acquisition - CAT Park-n-Ride Hub 29N 145,685 145,685 4% match to leverage approximately $3.6M in federal and state funding. 3 11/10/2021 FY 2023-2027 Capital Improvement Program Unfunded List In Order of Amount Unfunded Project Title Requested Requested Requested Requested Requested 5 Year Total Notes/Comments FY23 FY24 FY25 FY26 FY27 Forest Health Improvement Initiative 100,000 - - 100,000 Critically needed for ongoing treatment and removal of infected Ash trees in the City. Safe Routes to School - Prioritize projects, schematic 100,000 100,000 designs and cost estimates Skatepark Lighting 85,000 - - 85,000 The original project scope called for LED light fixtures and an initial cost estimate of $300,000. Staff has fundraised a total of $215,000 (which includes several grants) and would need to request $85,000 to fund this project. Citywide Tree Planting 25,000 25,000 25,000 75,000 Represents additional funding beyond what is already is included in the CIP Total for all Requests 97,470,405 12,161,415 13,003,358 2,472,000 1,725,000 126,832,178 4 11/10/2021