Charlottesville                                                               Christine Gough, Chair
                                                                                    Kathryn Gallanosa, Vice Chair

      Social Services                                                              Board Members:
                                                                                   Lisa Brown

       Advisory Board                                                              Rebekah Menning
                                                                                   Cathee Johnson Phillips
                                                                                   Ivy Porpotage
                                                                                   Nikuyah Walker
    City of Charlottesville, City Hall Annex, P.O. Box 911,                        Judith Zeitler
                  Charlottesville, VA 22902



                                                                 MINUTES

                                              Charlottesville Department of Social Services
                                                             Advisory Board

                                                              September 24, 2018

Board Members Present: Kathryn Gallanosa, Christine Gough, Rebekah Menning, Nikuyah Walker, Judith
Zeitler
Board Members Absent: Lisa Brown, Cathee Johnson Phillips, Ivy Porpotage
Staff Members Present: Shawn Fry, Diane Kuknyo, and Laura Morris

The meeting was called to order at 12:08 p.m.

Introductions:
None

Public Comment:
None

Approval of Meeting Minutes:
The August minutes were approved with one revision. In the director’s report section concerning the annual
report, the word “being” needs to be changed to “bring”.

Members’ Report:
Ms. Gallanosa reminded everyone about the upcoming UVA Schwartz Center Rounds session: Revisiting
Compassion in the Face of Chaos - How UVA Health System Responded to the Events of August 12th.

The Schwartz Center Rounds are open to everyone -- faculty, staff, students, caregivers, and non-caregivers -- to
offer a safe forum to discuss the difficult psychological, social, and emotional aspects of providing care. The open-
forum format is case-based, exploring real UVA cases.

Chair’s Report:
Ms. Gough reminded members that the advisory board’s annual report to city council will be presented on
Monday, October 15th.

Director’s Report:
Staff Recognition: Ms. Kuknyo shared that department staff were recently recognized by the Virginia
Department of Social Services for the number of kinship care placements. Kinship care placements are foster
care placements with relatives. The state target is 32%. The department is at 40%.

JLARC Visit: Ms. Kuknyo shared that staff from the State Joint Legislative Audit and Review Commission
(JLARC) are here today to interview family services staff to learn about current processes and what areas could
      Charlottesville                                                 Christine Gough, Chair
                                                                      Kathryn Gallanosa, Vice Chair

      Social Services                                                 Board Members:
                                                                      Lisa Brown

       Advisory Board                                                 Rebekah Menning
                                                                      Cathee Johnson Phillips
                                                                      Ivy Porpotage
                                                                      Nikuyah Walker
    City of Charlottesville, City Hall Annex, P.O. Box 911,           Judith Zeitler
                  Charlottesville, VA 22902

be improved. Charlottesville was one of a select number of agencies state-wide asked to participate. The
information will be used in a larger report to legislature.

Emergency Operations for Hurricane Florence: Ms. Kuknyo shared that department staff were on standby to
open shelters for Hurricane Florence. A physical emergency operations center was opened on Wednesday; but
changed to a virtual center once the hurricane’s path changed. The virtual center stayed open through the
weekend to monitor flooding. The department along with the Albemarle Department of Social Services and the
University of Virginia spent a lot of time planning and preparing for the event.

Annual Report Draft:
Board members reviewed the report draft and provided feedback. Ms. Kuknyo will make revisions based on
board member’s comments.


The next board meeting is scheduled for Monday, October 22, 2018 in the City Hall Basement Conference
Room.

The meeting was adjourned at 1:32 p.m.

Recorded by:
Laura Morris