Charlottesville                                                               Christine Gough, Chair
                                                                                    Kathryn Gallanosa, Vice Chair

      Social Services                                                              Board Members:
                                                                                   Lisa Brown

       Advisory Board                                                              Rebekah Menning
                                                                                   LD Perry
                                                                                   Cathee Johnson Phillips
                                                                                   Ivy Porpotage
    City of Charlottesville, City Hall Annex, P.O. Box 911,                        Mike Signer
                  Charlottesville, VA 22902                                        Judith Zeitler



                                                              MINUTES

                                              Charlottesville Department of Social Services
                                                             Advisory Board

                                                              July 22, 2019

Board Members Present: Lisa Brown, LD Perry, Cathee Johnson Phillips, Mike Signer, Judith Zeitler
Board Members Absent: Kathryn Gallanosa, Christine Gough, Rebekah Menning, Ivy Porpotage
Staff Members Present: Diane Kuknyo, Laura Morris, Autumn Scott
Guests: Justice

The meeting was called to order at 12:05 p.m.

Public Comment:
None

Introductions:
The board welcomed new administrative assistant, Autumn Scott, and Justice, a summer youth intern.

Approval of Meeting Minutes:
The June meeting minutes were approved as submitted.

Members’ Report:
Ms. Brown shared that she recently attended an informational session on community health navigators. The
presentation was sponsored by Piedmont Virginia Community College and the Virginia Department of Health.
PVCC is looking to implement a training program for community navigators. The meeting was well attended
and many recognized that people are already carrying out this role in the community; but under different titles.

Ms. Brown also shared that the Sister’s Keeper doula collective is going through some structural changes and is
looking for a new fiscal sponsor. The group is also changing their name to Birth Sisters of Charlottesville.
They are working with the Charlottesville Area Community Foundation to secure funding and hope to resume
services in the fall.

Ms. Johnson Phillips shared that Foothills Child Advocacy Center served 360 children and families in fiscal
year 2019.

Chair’s Report:
None
      Charlottesville                                                   Christine Gough, Chair
                                                                        Kathryn Gallanosa, Vice Chair

      Social Services                                                   Board Members:
                                                                        Lisa Brown

       Advisory Board                                                   Rebekah Menning
                                                                        LD Perry
                                                                        Cathee Johnson Phillips
                                                                        Ivy Porpotage
    City of Charlottesville, City Hall Annex, P.O. Box 911,             Mike Signer
                  Charlottesville, VA 22902                             Judith Zeitler

Director’s Report:
Public Records Requirements: Ms. Kuknyo shared that there are public record requirements that all city boards
and commissions must follow. Boards and commissions are also subject to Freedom of Information Act (FOIA)
requests.

Ms. Kuknyo shared applicable components that city boards and commissions must follow including:
    Public notice of the meeting must be posted on the city website calendar and copies must be physically
      posted on the community bulletin boards outside of the Clerk of Council and Neighborhood Development
      Offices.
    Meeting agenda packets must be posted either on the city’s website as a document or within the meeting
      calendar listing. All documents posted online must be ADA accessible
    Recording of the meeting minutes must include:
          o Date, time, place of meeting
          o All members present or absent
          o Brief description of business matters discussed
          o When formal votes are taken, minutes shall show who voted for, against, or abstained

Cultural Humility Training Requirement: Ms. Kuknyo shared that the department may not be able to require
cultural humility training for all employees. Human Resources says it can only be a suggested training instead of
a requirement because it doesn’t fit in the city’s strategic plan. Ms. Kuknyo and the management team disagree
and will be discussing the issue further with the City Manager’s Office. Ms. Johnson Phillips suggested writing
a letter to the City Manager’s Office in support of cultural humility training. Ms. Kuknyo will let the board know
if this is needed.

Annual Report to City Council: The subcommittee, consisting of Ms. Brown, Ms. Gallanosa, and Ms. Gough,
will meet with Ms. Kuknyo to discuss potential topics to cover in the annual report to city council. All
members were in favor of covering the cultural humility requirement for staff in the report. Ms. Scott will
schedule the subcommittee meeting for mid-August.


The next board meeting is scheduled for Monday, August 26, 2019 in the City Hall Basement Conference
Room.

The meeting was adjourned at 1:18 p.m.

Recorded by:
Autumn Scott