Tree Commission

                                       February, 2018 Minutes



Attending: Paul Josey, Rosanne Simon, Roxanne White, Mark Rylander, Peter Russell, Brian Menard,
Lynn Rush

Staff: Brian Daly, Mike Ronayne, Brian Haluska

Guests: Zach Beard, Matt Brickman

Approve January minutes: No corrections



Review Tree Commission Membership

Bill Downs has decided not to renew his term. One vacancy remains for the CDBG neighborhoods.
Tierra Howard runs the CDBG neighborhood and may be helpful or know someone interested in this
vacancy. Page Rice in Communications is the one responsible for posting and advertising for the
vacancy.

6 Month Financial Report – Roxanne, Mike

The expenses from the CIP from the first six months are reviewed. The only categories that have had
expenses to date are tree planting and proactive tree maintenance. These items have effectively wiped
out the account. The CIP had had carry-over funds from previous years and it was expected to run out
this year. Moving forward funding for the remaining fiscal year will be taken out of the operating
budget. The requested amount for fiscal year 2019 addresses the limited funding required to run
program. Brian is hopeful to have charts and “flashy” components of this data for the March/April
meeting.

CIP Update - Brian

Brian will forward link with Budget Development Public Meetings calendar. Of note; March 5th the City
Manager will submit his proposed budget to council. Council Worksession #1 will take place on March
7th at 5pm at City Space. Council Worksession #2 will take place on March 15th at 5pm at City Space.
Staff will let Tree Commission know which relevant budgets are approved as the situation progresses.
Social Media and the Tree Commission - Peter

Since the creation of the Tree Commission page on Facebook it has gained followers. William Bassett
and Parks and Rec. will continue to be supportive of the Tree Commission social media presence. The
Parks and Rec. Facebook page will advocate for the Tree Commission page to hopefully gain more
followers. It is explained that the content must be relevant to the commission as a whole and rather
than an individual in order to avoid conflicts.

Tree Planting Committee - Roxanne

Trees remaining from the Westhaven project will be planted elsewhere. The Tree Commission has
continued to try to reach out to Westhaven residents and CRHA staff to schedule a follow up meeting.
The Tree Planting Committee has a meeting this Thursday at 8:30am to discuss tree planting at Michie
Dr., Belmont and possibly Westhaven.

Development and Code Committee – Mark

Mark explains which goals should be retained or modified for the revision of the Comprehensive Plan in
regards to trees and street planning. It is suggested to address some of the over use of utilities and
advocate for consolidation wherever practical. March 6th the engineers will be reviewing the Standards
and Design Manual in respect to trees. March 7th there will be a Comprehensive Plan worksession at
City Space with several other committees and commissions. Mark will circulate a draft of
Comprehensive Plan revisions this week to the commission.

Data Committee – Roxanne

The Data Committee is awaiting a prototype of the dashboard being created by city staff based on
measures provided by the Data Committee.

Upcoming development projects that impact trees – Mike, Brian Haluska

Mike reviews two smaller site plans that are currently being reviewed. Brian says that the Stonehenge
PUD came out today and has some tree matters that may be of interest to the commission. Brian
proposes that an FYI email to Tree Commission prior to construction for large projects may be helpful.

Other items

The RFP for the two park redesigns is being amended per the comments that were received.

Parks is in the process of hiring an Urban Forestry intern to assist on various projects.

For this year’s Arbor Day celebration CATS has proposed Venable School, Clark School or the Historical
Society. There is support from the commission for either of the two schools. Mike will check with the
two schools and CATS about April 27th, actual Arbor Day.

        Next meeting: Tree planting update, membership updates, possible data report, IPM report
                                                                                     Adjourn 6:54