Charlottesville Water Resource Protection Program Advisory Committee Minutes for Meeting #17 Date: June 18, 2018; 3pm Location: City Space Attendees: Advisory Committee Members: Mary Eiserman, Dave Hirschman, Michael Ramsey, Rebecca Quinn, Brian Becker, Jeff Adkins, Dustin Greene, Trey Steigman City Staff: Melissa Stephens, Lauren Hildebrand, Kristel Riddervold Members of the Public: None - Public Comment: D. Green asked about how the city stormwater system has handled recent heavy rains. M. Stephens had many calls regarding blocked drains that are almost all now cleaned out. R. Quinn suggested educating homeowners via neighborhood associations and HOAs regarding cleaning storm drain blockages. - Prior meeting’s minutes: The committee approved meeting minutes for the committee’s March 19, 2018 meeting. (M. Eiserman motion; T. Steigman second) - Update on committee member term expirations: M. Stephens shared that D. Greene’s term would expire December 1, 2018 if he does not renew. All other members’ terms expire December 1, 2020. There was some discussion regarding who would be eligible for reappointment and L. Hildebrand suggested she would look into and verify reappointment details. - Committee Items: (a.) CCAP/VCAP updates: M. Eiserman provided an update on the VCAP program manual and ranking changes. An ongoing question continues to be weather the CCAP program will continue to follow the VCAP program or begin to develop some of its own priorities. M. Eiserman noted that of the $48,000 in CCAP cost-share dollars for FY18, $40,794.42 has been allocated and $24,249.25 has been spent. (b.) Open discussion on incentives program: D. Hirschman indicated that there was some concern regarding the direction of new VCAP ranking policies not supporting conversion of turf to natives and general stewardship in the city. R. Quinn asked if the annual amount allocated to CCAP could increase if interest and the number of projects continued to increase. K. Riddervold mentioned that the CCAP MOU because it made good sense at the time when VCAP was a test program. She indicated that the committee should consider the direction they would like the program to evolve in with regard to stewardship and technical assistance vs. projects and on the structure of the funding to support that. R. Quinn requested that a marker be put in the budget to support an increase in CCAP funding at the next budget review. K. Riddervold suggested that committee members prepare bullet points of ways in which the program could go. (c.) Discussion of Albemarle Utility Fee: K. Riddervold clarified that model was determined to not fit Albemarle as a whole and has been set aside for a while. M. Stephens further clarified that the Board and residents of Albemarle support a Water Resource Program, but want non-tax based funding mechanism. It will currently be supported out of the general fund. - Staff updates: (a.) Hiring of new Stormwater Technician: The position was posted and closes Friday June 22 at 5pm. As of the morning of the meeting 51 applications had been received. (b.) Billing update: Stormwater utility bills went out May 4, 2018 and were due June 5, 2018. There were some questions about calculations and three petitions for adjustment. (c.) Master Plan Projects Update: M. Stephens offered an update on several master plan projects. a. DR-01 Wayside Edgewood- obtained approval from 4 of 6 property owners. Now waiting on property that will be going on the market. May still be able to obtain approval from current owner. b. DR-09 Kenwood Ln. – some survey work has been done. Opportunity to work with Parks who is developing a trail in the area. c. DR-10 Moseley- property owner has expressed interest d. DR-14 Drumheller/ Cedar Hill Road- draft easement sent out 6/18. Could be shovel ready soon. e. DR-16 Forest Hills- precarious tree successfully removed in April before rains f. WQ-07 Cherry & 71/2 St. needs to be reevaluated because of volume of water. There have been ongoing easement issues, but management is changing and it is hopeful that things will begin to move forward. g. Forest Hills BMP Retrofit is near completion and will have a press release when open to the public. h. Received easement for infrastructure at Westwood and Greenway. - Additional other items: D. Greene made the committee aware that he had been in contact with the EPA regarding dredging reservoirs for credit and that the EPA had denied his reqest stating the reservoirs are not BMPs. J. Adkins asked about the timeframe for CCAP program changes. L. Hildebrand stated that the next changes would roll out for FY2020 (July ’19) at the soonest. R. Quinn asked if stormwater fees are appropriate and when should the fee structure be reviewed and potentially increased. M. Stephens is looking into the fee structures of other localities. K. Riddervold suggested that a ‘level of service’ be reviewed. M. Stephens updated the committee on the Request For Information regarding public and private partnerships to install green infrastructure that was put together with a grant from the EPA - Adjournment: The meeting was adjourned at approximately 5:00pm.